Terms and Conditions

Our terms and conditions are set forth for all parents/legal guardians and campers who have been accepted to attend our summer camps.

 

  • Edibeck Consult is authorized by its overseas partners to organise delegation from Ghana to participate in their annual summer camp programmes.
  • Our summer camp abroad is open to children in active school at the time of enrolment and meet the age requirement.
  • The minimum age for our campers is 6 years, but approval from parents/legal guardians and camp organisers may allow children below this age to participate.
  • Campers should comply and agree to rules and regulations as well as terms and conditions associated with our overseas partners.
  • The mode of communication in all our camp sites is English, but other languages like Spanish, French, Dutch and Portuguese are sometimes used.
  • Parents/legal guardians should read and sign on behalf of their minor children and agree to the terms and conditions before their children will be allowed to participate in summer camp programmes.
  • Videos and photographs may be taken and used for promotional purposes. Inform us if you do not want your image to be seen in any of our promotional materials.
  • Campers are expected to exhibit good behaviour throughout their entire stay both in and out of camp sites. Failure to do so, can lead to sanctions/removal of a camper due to misbehaviour or whose behavior puts themselves or others at risk.
  • The use of pets and ownership of animals are not permitted on any of our camp sites.
  • Campers should make known to us any health/medical/behavioural issues or conditions and/ or dietary requirements in order to help provide the necessary assistance on and off camp sites.
  • Fees paid covers return air ticket, accommodation, food, visa, internal transport, entrance to all camp activities (on and off camp site), travel insurance, certificate of participation and camp materials. Fees do not cover personal shopping, sim card and direct call credit among others.
  • Campers are banned from bringing or using all tobacco products, alcohol and drugs of any kind on and off camp sites.
  • Campers/parents/legal guardians will have access to talk to their children during the camp period. Various modes of communication will be made available to parents/legal guardians prior to the commencement of the camp.
  • All personal information gathered will only be shared with our camp partners with strong adherence to data protection and privacy regulations.
  • Visas issued to any participant should be used for the sole purpose of attending our programme, and not for any other purpose. Severe travel sanctions will apply to any participant who defaults on this subject.
  • Participants will be covered by travel insurance during the entire period of their stay.
  • Parents/legal guardians/family/friends are not permitted to visit participants on camp sites. Any visit permitted off camp site have to be approved by camp organisers.

 

 

 

 

 

 

  • Registration is free and can be done online or obtained paper application from our partner schools or in our office.
  • Participants are to pay a non-refundable fee which covers visa fees and administrative costs. This money will be added to the total amount to be paid for the trip
  • All other payments due should be paid before or after visa acquisition within a duration of time as stated by the organisers.
  • In some circumstances, payment plan can be arranged with approval by camp organisers.
  • All payments due should be fulfilled before commencement of your enrolled programme.
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  • Campers can cancel their bookings at no cost up to 7 days after registration.
  • Fees (visa and administrative charges) are non-refundable.
  • In the event of visa refusal, the non-refundable fee will be deducted from your total amount paid and balance will be given to the participant.
  • Cancellation is not possible after a visa is issued. However, some reasons may be considered as exemptions at the discretion of the organisers to warrant a refund. Even if a cancellation is approved, the visa issued cannot be used for any other purpose apart from attending our programme. Failure to comply will lead to cancellation of the issued visa upon organisers recommendation to the Embassy responsible for issuing the visa.
  • 90% of the total fees paid will be refunded if cancellation is made 6 months to commencement of our programme.
  • 50% of the total fees paid will be refunded if cancellation is made 3 months to commencement of our programme.
  • 25% of the total fees paid will be refunded if cancellation is made 2 months to commencement of our camp programme.
  • No refund will be given if cancellation is made 1.5 month to commencement of our programme.